Privacy Policy

Effective Date: January 01, 2026
Last Updated: July 23, 2026

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Ox Hill Baptist Church, also known as Ox Hill Baptist Church Corporation, is committed to protecting the privacy of our members, visitors, donors, volunteers, and community participants. This Privacy Policy explains what personal information we collect, how we use and disclose it, and the choices available to you.

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1. Information We Collect

We may collect the following types of personal information:

• Contact information, including your name, email address, telephone number, and mailing address

• Event registrations and participation history

• Donations, giving records, and information needed to provide contribution statements

• Volunteer and ministry participation information

• Communication preferences

• Information submitted through forms, surveys, registrations, text messages, emails, telephone calls, or other interactions with the church

• For individuals who opt in to SMS messaging, information about when and how consent was provided and relevant messaging activity

 

We collect only information that is reasonably necessary for church operations, ministry activities, communication, legal obligations, and the services requested by individuals.

 

2. How We Use Your Information

We may use personal information for church-related purposes, including:

• Communicating about worship services, church activities, events, ministry opportunities, and schedule changes

• Responding to questions and requests

• Providing visitor follow-up, pastoral care, and support

• Processing event registrations

• Processing donations and preparing tax-related documentation

• Coordinating volunteer and ministry participation

• Maintaining accurate church records

• Sending SMS messages to individuals who have affirmatively opted in or otherwise provided appropriate consent. Messages may include two-way conversational responses, visitor follow-up, worship and schedule updates, event and ministry reminders, registration and participation information, volunteer coordination, emergency or safety notifications, general pastoral-care follow-up, fundraising and giving opportunities, and other similar church-related communications.

• Complying with legal, financial, and regulatory obligations

 

We use mobile information only for the purposes disclosed when SMS consent is collected, as described in our SMS Terms and Conditions. The specific messages a recipient receives may depend on their requests, communication preferences, church participation, ministry involvement, registrations, and interactions with Ox Hill Baptist Church.

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3. Privacy and Data Sharing Restrictions

Ox Hill Baptist Church may use SMS messaging for conversational, informational, ministry-related, and fundraising communications. Messages may include responses to inquiries, visitor follow-up, worship and schedule updates, event and ministry reminders, registration information, volunteer coordination, emergency notifications, general pastoral-care follow-up, giving opportunities, and other similar church communications.

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Ox Hill Baptist Church does not sell, rent, transfer, or disclose consumer personal information to external organizations for their own marketing or promotional purposes. This protection includes mobile telephone numbers, SMS opt-in records, consent information, and related messaging data.

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Mobile information, SMS opt-in data, and messaging consent will not be shared or transferred to third parties or affiliates for marketing or promotional purposes. No external organization is permitted to use this information to market or promote its own products, services, activities, or causes.

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We may provide limited access to personal information when strictly necessary for contracted service providers acting solely on behalf of Ox Hill Baptist Church to deliver services requested by the individual, including SMS delivery. These contracted processors may access and process information only for the limited service they provide to the church. They are not authorized to retain, sell, share, transfer, or use the information for their own marketing, promotional, or unrelated purposes.

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Other disclosures are limited to the legal, safety, and individually authorized circumstances described in Section 4 of this Privacy Policy.

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Access to consumer personal information is limited to authorized personnel, volunteers, and contracted processors with a legitimate need to perform church-related responsibilities or provide requested services. Ox Hill Baptist Church maintains administrative, technical, and organizational measures designed to prevent unauthorized access, sharing, use, transfer, or disclosure of personal information.

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Because SMS is not an appropriate channel for highly sensitive or confidential information, recipients should not send detailed medical, financial, counseling, safeguarding, or other sensitive personal information by text. When appropriate, Ox Hill Baptist Church may move a conversation to a more suitable communication method.

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Message frequency varies. Message and data rates may apply. To stop receiving SMS messages, reply STOP to any message. For assistance, reply HELP, email info@oxhillbaptist.org, or call (703) 378-5555.

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Opting out of SMS messages does not automatically unsubscribe a recipient from email, telephone, postal mail, or other church communications. Recipients may contact us to update preferences for other communication methods.

 

4. How We Disclose Information

We do not sell or rent personal information.

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We may disclose personal information in the following limited circumstances:

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Service providers

We may provide information to trusted service providers that assist with church operations, such as donation processing, event registration, email delivery, SMS delivery, website hosting, accounting, and database management. These providers may use the information only to perform services on our behalf and are expected to safeguard it appropriately.

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Legal and safety requirements

We may disclose information when reasonably necessary to comply with applicable law, a court order, legal process, financial reporting requirements, or a legitimate safety or security concern.

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With your direction or consent

We may disclose information when you request or authorize us to do so.

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Mobile information and SMS opt-in consent remain subject to the additional protections described in Section 3.

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5. How We Protect Information

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, use, alteration, or disclosure.

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Access to personal information is limited to authorized staff members, volunteers, and service providers who need the information to perform church-related responsibilities or provide requested services.

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No method of electronic transmission or storage is completely secure. Although we take reasonable steps to protect personal information, we cannot guarantee absolute security.

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6. Your Choices

You may contact us to:

• Request access to personal information we maintain about you

• Correct or update your information

• Update your communication preferences

• Opt out of particular church communications

• Request deletion of your information, subject to applicable legal, financial, record-retention, safety, and operational requirements

 

To stop receiving SMS messages, reply STOP to any message. To request help regarding SMS messages, reply HELP.

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We may retain certain records when required for legal, tax, accounting, safeguarding, or legitimate church-operational purposes.

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7. Information Concerning Children

Church activities may involve children and youth. Information about minors may be collected through registrations, permission forms, emergency-contact forms, and ministry participation records. When appropriate, we collect this information from or with the authorization of a parent or legal guardian.

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We use information about minors only for ministry administration, communication, safety, participation, and other purposes described when the information is collected.

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8. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be posted at oxhillbaptist.org/privacy, and the “Last Updated” date will be revised accordingly.

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Material changes may also be communicated through an appropriate method, such as a website notice or email.

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9. Contact Us

If you have any questions about our messaging practices or this privacy policy, please contact us using the support method provided on this website.

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Address:
Ox Hill Baptist Church
4101 Elmwood Street
Chantilly, VA 20151

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Email: info@oxhillbaptist.org
Phone: (703) 378-5555

Website: oxhillbaptist.org
Contact Page: https://oxhillbaptist.churchcenter.com/people/forms/1276688